Executive PA/Administrator

An exciting opportunity has just come in for an experienced, energetic Executive PA/Administrator to work with a CEO of an Offaly based company in the pharmaceutical industry.

Duties for CEO

  • Manage correspondence, emails, and phone calls
  • Action priority correspondence accordingly
  • Daily Diary Management
  • Arrange all travel – hotels, flights, parking, visa applications
  • Type, print, circulate reports, graphics, letters, etc
  • Prepare presentation packs – board reports, in-house training, visiting customers, exhibitions, etc.
  • Coordinate internal and external meetings

Administrating Duties:

  • Arrange all travel – hotels, flights, parking, visa applications
  • Coordinate graphics, furniture, electric requirements for exhibitions.
  • Complete all application forms and publication / marketing applications for exhibitions.
  • Type, print and circulate correspondence
  • Prepare graphics, presentations etc
  • Co-ordinate accommodation, transportation and entertainment
  • Circulate announcements
  • Arranging meeting room hire externally – audio visual, catering etc
  • Monitor email account daily and circulate
  • Manage corporate stationary orders – letter headed paper, business cards, brochures, corporate gifts, diaries, calendars etc
  • Contact point re customer visits, special ordering/paying of goods with credit card, etc
  • Create & update customer mail merges / customer databases
  • Arrange conference calls
  • Ensure the best prices for the above

Requirements:

  • Proven work experience as an Executive PA /Administrator
  • Computer literacy (MS Office applications, in particular)
  • Excellent organizational skills, with an ability to prioritize important projects
  • Strong phone, email and in-person communication skills

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent

Salary: €28,000.00-€35,000.00 per year

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