Clerical Officer Grade III

On behalf of our client in public health, we are now seeking a Medical Secretary (Clerical Officer Grade III.) This is an initial 6 month contract, full-time, based in Tullamore, Co Offaly.

The Role:

  • Providing administrative support for the multidisciplinary team
  • TPRO audio typing
  • Managing clinics including making appointments, updating patient information, arriving/departing patients, discharging patients etc
  • Pulling patient charts for clinics and other queries
  • Managing waiting list and ensuring this is kept up to date
  • Managing reception; assisting service users and staff with queries, answering the phone, managing the door
  • Managing the phones; directing phone queries relating to appointments, prescriptions etc to appropriate department/person
  • Sorting of incoming and outgoing post
  • Ensuring that filing of correspondence, lab results etc is kept up to date
  • Organise interpreters, transport and other outsourced services
  • Preparation and maintenance of patient charts and general office duties
  • Organise collection and return of files to other centres
  • Ensure adequate knowledge of Health & Safety issues, i.e. safety statements, hazards etc
  • Any other duties that may be assigned to you by the Administrator


  • Previous experience in a similar role essential
  • A qualification or strong experience in medical terminology
  • Must have strong IT skills (MS Office; Excel, Word, Outlook)
  • Comfortable working in a fast-paced environment
  • Available to start within 2 weeks
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