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Accounts Assistant

Accounts Assistant

Job-Manager-ALL-PRO

Website AllPro Recruitment

On behalf of our client, we are seeking a highly organized and detail-oriented individual to join our team as an Accounts Assistant. Within this role, you will play a crucial role in ensuring the smooth operation of the administrative and financial processes.

Responsibilities:

Prepare Payroll for the Accountant:

  • Compile and organize employee timesheets, ensuring accuracy and completeness.
  • Coordinate with department heads to verify hours worked and any relevant payroll adjustments.
  • Prepare payroll reports and documentation for submission to the accountant

Reconcile Bank Statements:

  • Regularly reconcile bank statements with company records to ensure accuracy and identify any discrepancies.
  • Investigate and resolve discrepancies in a timely manner.
  • Maintain detailed records of all financial transactions.

Prepare End of Year Documents for the Accountant:

  • Collaborate with the accountant to gather necessary financial data for end-of-year reporting.
  • Assist in the preparation of financial statements, tax documents, and other year-end reports.
  • Ensure compliance with relevant regulations and reporting requirements.

Manage Invoices, Both Payable and Receivable:

  • Process incoming invoices promptly and accurately.
  • Generate and send invoices to customers in a timely manner.
  • Follow up on outstanding invoices and coordinate with clients to facilitate timely payment.

Deal with All Employee Queries Regarding Pay, Holidays, etc:

  • Serve as the primary point of contact for employee inquiries related to payroll, benefits, vacation, and other matters.
  • Provide accurate and timely responses to employee queries, resolving issues effectively.
  • Maintain confidentiality and professionalism in handling sensitive employee information.

Complete Company Tenders for Business:

  • Research and identify tender opportunities relevant to the company’s services.
  • Coordinate the tender submission process, ensuring all requirements are met and deadlines are adhered to.
  • Collaborate with internal team to compile necessary documentation and develop proposals.

All Other Ad-Hoc Admin Duties:

  • Assist with general administrative tasks as needed, including filing, data entry, and correspondence.
  • Support other departments with administrative and operational tasks as required.
  • Adapt to changing priorities and contribute to a positive team environment.

Qualifications:

  • Qualification in Business Administration, Accounting, Finance, or related field preferred.
  • Previous experience in a similar administrative or financial role.
  • Strong proficiency in Microsoft Office suite and accounting software.
  • Excellent communication and interpersonal skills.
  • Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
  • Attention to detail and a high level of accuracy in all work.
  • Knowledge of payroll processing and relevant regulations is desirable.

If you are a proactive and organized individual with a passion for both administrative and financial tasks, we encourage you to apply for this exciting opportunity to join the team.

Job Type: Full-time

Pay: €28,000.00-€32,000.00 per year

Expected hours: 37.5 per week

Schedule:

  • Monday to Friday

Work Location: In person

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